Valuable Tips to Save Time and Money on Business Travel

businesstravel_mainThe Global Business Travel Association (GBTA) predicts that U.S. business travel expenditures this year will increase 6.6 percent over 2013 figures, with companies paying out $289.8 billion on over 460 million trips.  That’s a lot of money disbursed on a lot of flights, hotel rooms, rental cars, and other travel needs, to say nothing of all that time workers will be spending away from home.  If you’re one of the millions of road warriors who live out of a suitcase for a fair portion of your year, we have some tips to help ease the hassles of business travel.

Keep Your Essentials Ready to Gobusinesstravel_bag

Depending on whom you ask, your essentials might include everything from eyeglass cases (to hold assorted accessories) and sanitary wipes (to fend off germs and medical expenses) to earplugs (for obvious reasons) and smartphone GPS apps (to reduce rental-car fees), among many others.  You can determine which items you absolutely need when you travel on business.  To save time on packing, though, try leaving your essentials in your luggage when you return from a trip.  (Restock as required, of course.)

Pack Once, and Use a Checklist

Forgetting to pack something is easy to do (and fairly commonly done).  To avoid leaving anything behind, make a checklist (which may differ from trip to trip), and devote whatever time is required to check it off all at once.  Packing in stages can cause you to overlook certain items (or include them twice and thereby take up valuable space and weight).

Power (and App) Up

To avoid power-outage worries and frustration, make sure you fully charge all of your electronic devices the night before you leave.  To eliminate all those pesky scraps of paper that can clutter your wallet or disappear without a trace — from travel receipts to business documents and more — load your devices with travel apps designed to keep your business trip on track.


businesstravel_planeCarry On

Checked bags can cost time and money, especially if they’re over the weight limit or (worse) you need to change flights at the last minute.  If your trip will last more than a day or two, compare the cost of hotel laundry services against checked-bag charges to figure out whether you need that extra bag or can make do by flying in business-ready attire.

Play Your Cards

Frequent flyer cards offer upgrades and other perks (even for economy-class flyers), and the more clubs you join, the more you’re covered.   Don’t limit your choices to airline offerings; hotels and rental-car agencies also dole out the rewards.

Join Travel Plus

Whether you’re hitting the road to close a deal, hold a client’s hand, or expand your network at a conference or convention, you can earn 5% cash back on flight, hotel, and rental-car reservations by making them through Travel Plus.  You can also get rebates on a wide range of airline services, hotel extras, rental-car fees, Wi-Fi, and more.  When you join Travel Plus, you can save on all your travel needs.

Money-Saving Travel Tips: How to Save on Hotel Rooms

hotel_roomThe holiday season is one of the busiest travel periods of the year.  If you’re hitting the road this December, you’ll generally have two choices:  Stay with friends or family members, or book a hotel room nearby.  The first option will lower your travel expenses; the second option offers more day-to-day freedom but increases your trip costs.  Still, flexibility is a valuable travel asset, so if you choose (or need to use) the second option, here are a few tips on how to save on hotel rooms.

Book in advance.  If you haven’t already reserved a room, it may be too late (depending on the popularity of your destination), so get cracking now.  As availability dwindles, prices tend to rise, so the earlier you try to lock in a room, the more options you’ll have on accommodations and rates.

lastminKeep an eye out for last-minute deals.  This may seem to fly in the face of the first tip, but when hotels get late cancellations, those empty rooms aren’t generating income, and even a relatively low price beats nothing.  If you have refundable reservations at one hotel, it never hurts to check last-minute prices at local hotels.  You might luck into a more affordable rate at another inn.

Contact your destination hotel directly.  The big chains have central customer service departments that handle reservations made via their 800 numbers.  Calling the hotel in your desired locale allows you to speak with a manager who will know more about site-specific deals, recent cancellations, or even events in the local area that could drive up demand (and rates) during your desired travel dates.  Be sure to check in periodically prior to your arrival date; you may be able to obtain better terms if rates drop after you’ve booked your room.

hotelcontact

Compare hotel prices and travel dates.  You should always research local rates, of course, but you should also consider using one hotel’s price as an opening bid to negotiate a better deal at a nearby hotel.  In addition, if you’re able to move your travel dates a day or two (or, better yet, a month or two) in either direction, you might be able to enjoy significant savings on your stay.

Connect through social media.  Many hotels are using social platforms to communicate with travelers.  Using Twitter, Facebook, Pinterest, or other channels to follow your chosen hotel(s) through social media can help you score special discounts and upgrades.

Get with the programs.  Most hotels offer discounts to regular customers through loyalty programs, which are typically free to join.  Sign up with as many complimentary programs as you can — and look into special deals that might be available for free via your credit card issuer, your airline, or even your employer.

One sure way to save on hotel rooms is to book them through Travel Plus — you can earn 5% cash back and claim rebates on a variety of hotel services.  Happy travels!