Valuable Tips to Save Time and Money on Business Travel

businesstravel_mainThe Global Business Travel Association (GBTA) predicts that U.S. business travel expenditures this year will increase 6.6 percent over 2013 figures, with companies paying out $289.8 billion on over 460 million trips.  That’s a lot of money disbursed on a lot of flights, hotel rooms, rental cars, and other travel needs, to say nothing of all that time workers will be spending away from home.  If you’re one of the millions of road warriors who live out of a suitcase for a fair portion of your year, we have some tips to help ease the hassles of business travel.

Keep Your Essentials Ready to Gobusinesstravel_bag

Depending on whom you ask, your essentials might include everything from eyeglass cases (to hold assorted accessories) and sanitary wipes (to fend off germs and medical expenses) to earplugs (for obvious reasons) and smartphone GPS apps (to reduce rental-car fees), among many others.  You can determine which items you absolutely need when you travel on business.  To save time on packing, though, try leaving your essentials in your luggage when you return from a trip.  (Restock as required, of course.)

Pack Once, and Use a Checklist

Forgetting to pack something is easy to do (and fairly commonly done).  To avoid leaving anything behind, make a checklist (which may differ from trip to trip), and devote whatever time is required to check it off all at once.  Packing in stages can cause you to overlook certain items (or include them twice and thereby take up valuable space and weight).

Power (and App) Up

To avoid power-outage worries and frustration, make sure you fully charge all of your electronic devices the night before you leave.  To eliminate all those pesky scraps of paper that can clutter your wallet or disappear without a trace — from travel receipts to business documents and more — load your devices with travel apps designed to keep your business trip on track.


businesstravel_planeCarry On

Checked bags can cost time and money, especially if they’re over the weight limit or (worse) you need to change flights at the last minute.  If your trip will last more than a day or two, compare the cost of hotel laundry services against checked-bag charges to figure out whether you need that extra bag or can make do by flying in business-ready attire.

Play Your Cards

Frequent flyer cards offer upgrades and other perks (even for economy-class flyers), and the more clubs you join, the more you’re covered.   Don’t limit your choices to airline offerings; hotels and rental-car agencies also dole out the rewards.

Join Travel Plus

Whether you’re hitting the road to close a deal, hold a client’s hand, or expand your network at a conference or convention, you can earn 5% cash back on flight, hotel, and rental-car reservations by making them through Travel Plus.  You can also get rebates on a wide range of airline services, hotel extras, rental-car fees, Wi-Fi, and more.  When you join Travel Plus, you can save on all your travel needs.

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How to Save Money on Cross-Country Moves

ccmove_mainIf you’ve decided to move cross-country before summer comes, you may already be saving money — most long-distance moves occur in warm weather, so mover rates tend to be lower during the off-season.  No matter what, you’ll still pay more for a coast-to-coast transition than you would if you were simply moving across town (unless you fall victim to a moving-company scam), but there are ways to keep your moving costs down.  Read on for a few tips on how to save money on cross-country moves.

Downsize.  As Thoreau suggested, “Simplify, simplify, simplify!”  A long-distance move is the perfect time to rid yourself of all those possessions that take up space in your home but have no value in your life.  The less you need to transport, the lower your moving costs will be.  Earn cash with a yard sale, make a tax-deductible charitable donation, give your stuff away to friends, or simply throw it out.

Box it up.  ccmove_manmovingThe less your moving company packs, the lower your costs are.  If you need cheap boxes, just remember one phrase:  “Liquor is thicker.”  Your local liquor store has a plentiful supply of free boxes that are as sturdy as you’ll find anywhere (they need to be — they carry glass-encased liquids hundreds of miles).  Pack well; use bubble wrap, newspapers, and old clothes, blankets, and towels as filler.  (Warning:  Moving company insurance policies don’t cover anything that company employees don’t pack themselves, so consider letting them pack your expensive and/or breakable items.)

Break it down.  Beds, tables, other furniture, and appliances need to be disassembled or disconnected before they can be loaded onto the moving van.  The more of this you can do by yourself, the less your movers will have to do, and the lower your costs will be.

Research potential movers.  The lowest prices aren’t necessarily the best deals, particularly if the moving company doesn’t handle your property carefully.  Be sure to check various online reviews, ask friends or acquaintances who’ve made long-distance moves, and compare price and delivery estimates, insurance policies, and everything else you can find before contracting with any mover.  Keep an eye out for scams at all times.

ccmove_fragileInsure yourself as needed.  If life is a gamble (and it is), transporting your life to a new destination thousands of miles away certainly qualifies as a risk.  Moving insurance isn’t free, but replacing your prized and/or priceless possessions will probably be a bigger financial hit than the insurance policy rate.  Figure out how much your property is worth, and measure that against the cost of insurance.

If you’re planning a cross-country move, be sure to examine your new home in person before signing any contracts.  To save on your exploratory trips, try Travel Plus, where you’ll earn 5% cash back on flight, hotel, and rental-car reservations, as well as rebates on a wide range of travel perks.  Happy trails — and best of luck in your new digs!

Safety Tips for a Winter Road Trip

From the Joad family in John Steinbeck’s The Grapes of Wrath to Sal and Dean in Jack Kerouac’s On the Road, from Peter and Ellie in Frank Capra’s “It Happened One Night” to the Delta House frat brothers in “Animal House,” Americans have always been attracted to the idea that our hopes and dreams may be waiting for us down the road, around the next corner, or over the next hill.  The lure of the open road can pop up at any time, even in winter, when Mother Nature isn’t exactly warm and welcoming to voyagers.  If your urge to travel outweighs any concerns about the weather, be sure to heed the safety tips for a winter road trip; we share a few of them below.

Check the weather forecasts, research traffic conditions and highway construction plans, and plot out a route — including reservations at overnight rest stops — that will get you where you want to go with minimal hassle and inconvenience.Plan your itinerary in advance.  The idea of just hopping into your car and going wherever the road takes you can be very appealing, but it’s a recipe for potential disaster.  You may be heading directly into a paralyzing storm or straight into a long series of traffic jams, which are less dangerous than blizzards but just as frustrating.  Check the weather forecasts, research traffic conditions and highway construction plans, and plot out a route — including reservations at overnight rest stops — that will get you where you want to go with minimal hassle and inconvenience.  Then make sure you share your plans with someone who can alert and inform the authorities if you get lost.

Prepare your vehicle for anything.  Hoping for the best isn’t an effective strategy.  Have your car tuned up before you leave home, and stock it with everything you might possibly need along the way, including (but not limited to):

  • Emergency Kit - Prepare your vehicle for anything.  Hoping for the best isn’t an effective strategy.  Have your car tuned up before you leave home, and stock it with everything you might possibly need along the wayA first-aid kit
  • A car emergency kit, complete with any potential repair needs and a fire extinguisher
  • Enough non-perishable food, drinks, water, and sanitary items to last several days (in case you’re stranded)
  • Cold-weather gear
  • Entertainment items (again, in case you’re stranded)
  • Your cellphone (preferably equipped with GPS), chargers, and up-to-date maps (cellphones don’t always work)

Once you’re packed, remember to fill the gas tank, and try to follow a route that offers access to quick, easy refills.

Get your rest.  Drowsy drivers are dangerous drivers — and not just to themselves.  Coffee may be an effective pick-me-up in the morning, but it shouldn’t be used as a remedy for driving fatigue.  If your eyelids are drooping well before your next planned stop, find a place to pull over for a nap; sleeping in your car is far preferable to (and much more affordable than) waking up in a hospital room.

Drive safely.  In inclement weather, safe driving means driving slowly, keeping your headlights on, maintaining more distance between your car and other vehicles, braking early and slowly, forgoing cruise control, and taking every precaution.

Hitting the open road can be quite rewarding — and/or just plain fun.  To enhance your enjoyment, make car and hotel reservations through Travel Plus:  You’ll earn 5% cash back on bookings and rebates on travel perks.  Happy trails!

Time-Saving Travel Tips: What to Pack for a Ski Weekend

skiweekend_downhillGreat news for winter sports fans:  The 2014 Winter Olympics begin in Sochi, Russia, less than two months from now, on February 7, 2014.  The spotlight on the various alpine and freestyle skiing events will likely motivate both skiing enthusiasts and skiing novices, spurring weekend getaways to local ski resorts.  To help less-knowledgeable skiers save time and relieve stress, we offer a few tips on what to pack (and what not to pack) for a ski weekend.

Prepare for sub-freezing temperatures.  Cold weather is a common (and necessary) part of the ski experience, but there’s a significant difference — in degrees and in kind —  between a stiff January breeze blowing around a street corner and a bone-chilling winter wind at the top of a mountain.  Pack for a worst-case scenario; include:
skiweekend_kid

  • Long underwear
  • Waterproof thermal socks
  • Insulated blue jeans
  • Turtlenecks and/or flannel shirts
  • Heavy sweaters
  • Waterproof jacket
  • Waterproof ski pants
  • Insulated gloves and/or mittens
  • A warm hat and/or balaclava and a scarf
  • Ski goggles
  • Lip balm and sunscreen

You can take off some of the apparel as conditions allow, but it’s a lot easier to shed existing layers of clothes than it is to add layers you don’t have.

skiweekend_rentalRent your equipment.  Unless you already own skis, boots, and poles, you might be better off getting your gear at the resort’s rental shop, instead of splurging on everything for a sport you’re just learning.  Rentals can be more cost-effective, and the staff can match you up with the proper equipment for that day’s snow conditions.  Plus, the less you pack, the less you have to lug around.

Bring (or rent) a ski helmet.  For safety reasons, many resorts now mandate that their employees wear helmets when skiing or snowboarding, and the employees are probably much more adept in snow than you are.  Head injuries while skiing or snowboarding are serious matters; a helmet can save your life.

Pack your daily necessities.  That means toiletries, makeup, pajamas, medications, vitamins — all the items that are part of your day-to-day routine.  While virtually all resorts have convenience stores, they’re not as well-stocked as your local supermarket, and you’re unlikely to find a pharmacy in a remote location, let alone a doctor who will write you a prescription without a full workup.

Bring the entertainment.  For some, the fun begins with the après-ski activities.  Make sure you take along your camera, video (or perhaps board) games, your favorite bottle(s) of wine or beer, that book and/or DVD you’ve been hoping to catch up on, and definitely your smile and sense of adventure.  A weekend getaway is a vacation, so take the opportunity to relax in whatever way you see fit.

skiweekend_fireplacePack away some savings, too.  With Travel Plus, you can earn 5% cash back on flight, hotel, and rental-car reservations while enjoying rebates on a variety of travel perks.  Wherever you go, ski safely — and best of luck avoiding a yard sale!